In order to participate in the School Nutrition Program, Sponsors must submit an Application Packet to the State for review and approval. At the beginning of each program year, Sponsor data is rolled over and must be verified by Sponsors prior to submitting any claims.
The Application Packet contains the Sponsor application, site application(s), and other forms required as a part of the packet. After selecting Application Packet from the Applications menu, each required packet item and its status displays.
If any packet item requires attention (such as an error within a form or a checklist item needs to be completed), a red arrow displays next to the Application Packet item. If the Application Packet item has been completed correctly and contains no errors, a green check displays next to the Application Packet item. For more details, see Reviewing an Application.
Note: Sponsors may not submit claims until their Application Packet has been approved for the respective program year.
Note: If an Application Packet has been approved, when a Sponsor revises any item within the Application Packet, the Application Packet must be re-submitted for State review and approval.
To access the Application Packet
1. On the blue menu bar, select Applications. The Applications menu screen displays.
2. On the menu, select Application Packet. If necessary, search for and select a Sponsor. The Application Packet screen displays.
3. Select the packet item you want to access.
To assign an Application Packet
1. On the blue menu bar, select Applications. The Applications menu screen displays.
2. On the menu, select Application Packet. If necessary, search for and select a Sponsor. The Application Packet screen displays.
3. Select the Packet Assigned To link. The Application Packet Assignment screen displays.
4. Select the staff consultant to assign the packet.
5. Select Save. A confirmation message is displayed.
6. Select
<Edit to return to the Application Packet Assignment screen
you just modified.
-OR-
Select Finish to return to the Application Packet screen.
To end a Sponsor's enrollment
1. From the Applications menu, select Application Packet. If necessary, search for and select a Sponsor. The Application Packet screen displays.
2. Select the link under the Latest Version column. The Application History screen is displayed.
3. Select Close Sponsor. The End Sponsor Agreement screen is displayed.
4. Enter the Closed/Terminated Date. When this Sponsor enters claims, the Days on Operation fields will edit check with this date to ensure meals aren’t claimed after the entered date.
5. Select the Closed/Terminated Code.
6. Enter the Closed/Terminated Reason.
7. If desired, provide a description as to why the Sponsor is ending enrollment in Closed/Terminated Comment.
8. Select Save. The Application History screen is displayed with a message stating that the Sponsor’s enrollment has ended.
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TIP: Select the Closed/Termination Code of cancelled if a Sponsor has started an application packet, but has not completed the application or the application has not been approved and the Sponsor no longer wishes to participate in the program for this school year (i.e., “Self Cancelled” or “State Cancelled”) Select the Closed/Termination Code of “State Terminated” if it is necessary to terminate an approved Sponsor (i.e., the application for this school year has been approved). |
To re-open a closed Sponsor
1. From the Applications menu, select Application Packet. If necessary, search for and select a Sponsor. The Application Packet screen displays.
2. Select the link under the Latest Version column. The Application History screen is displayed.
3. Select Re-Open Sponsor. The End Sponsor Agreement screen is displayed.
4. Delete the Closed/Terminated Date.
5. Select the blank space from the drop-down menu for the Closed/Terminated Code.
6. Delete the Closed/Terminated Reason.
7. Delete the Closed/Terminated Description.
8. Once
all fields are blank, select Save. The Application History screen
is displayed.
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